2009 AGM Minutes

Mr.B · 2009 AGM Minutes

Colchester Model Car Club
Annual General Meeting 14th January 2009
Held at Colchester Conservative Club

Attendees:19 Members in total.
Minutes from last AGM, 17th January 2008:
• Tim read minutes from this meeting and all present agreed with the content.

Chairmans’ report:
• Tim King welcomed everyone to the AGM and thanked Dave Wayland for the use of the Conservative Club.
• Tim had prepared a note in advance which he read :
Welcome to you all and thank you for coming to this years AGM. Another year has gone by and it has been yet another hard year for racing. Weather conditions have not helped and the cost of racing has continued upwards and our pockets are still short. The cost of changing to brushless and lipos have again pushed up the costs. How a new person gets into racing I do not know. We have done works at the track a new generator, base and wiring to race control. ( Big thank you to Dave and Julian ) general track maintenance and repairs carried out but more will be need this year.
Wednesday nights were not so popular this year this was due I think to fact that track cutting had to be carried out before practice could go a head, perhaps we can sort that out better this year. As a club we are suffering with racing numbers but we still keep running meetings and I think that people are still enjoying it. Still other clubs have closed due to reasons and lack of numbers is one of them. What we do I do not know but will be asking your views in aob. Our club has still got one of the best tracks around but because of its position we get no passing trade. Still we held a stcc and also a off road regional but it all went well and we had both events again this year. Also the Drift club used our track this year and still love it. Please don’t forget that all of this committee is up for re-election so your nominations will be required. Once again thanks for coming and now the meeting will continue as the agenda.
Thank You all,Tim’.

Treasurer’s report:
• Tim read through the accounts,(see separate A/c sheet).
• The upshot being that we were £3288.39 in credit.
• Tim told everyone that the club was in a fairly good financial state,especially when compared to other clubs,but our big plans of a ‘hardstanding’ would have to take a back seat until we had seen through the current lean spell.

Secretary’s report:Paul had also prepared a short note to the members:
I’ll keep it short this year and I’m sure anyway that I’ll be repeating some things that Tim has already said.
No real dramas in the last 12 months.The STCC and Off Road regional ran smoothly and were appreciated by the organisors.The Drifters had 3 meetings there and they voted us as their favourite track of all the ones they go to.And we were grateful to them for the £100 they contributed to the kitty.
The STCC(6th Sept)and the Drifters are back again this year.
Bullets points of the year in no particular order are
:New generator bought and installed,thanks must go to Julian for his superb Genny house and to the absent Dave Brimley who supplied and fitted all the electric sockets and wiring that was needed.
:Tri club was a success and although the last round wasn’t so good I’m sure the numbers for the remaining rounds will be better.
:We applied for a round of the TC Nationals but were unsuccessful due to not many of the top drivers having been to us.But Ben Cosgrove,who looks after the track selection process,will be coming to us later in the year so that we will have a better chance if we go for it again in 2010.
So to finish I’d Just like to thank everyone who has helped and supported the club in the last year and hopefully we’ll see through this lean spell and come out the other side.
Thank You.
Paul.

On road secretary’s report:
• Craig Woods went on to thank everyone who had supported our STCC,the Open-day and the team race event.
• Craig also thanked Ryk,Darren and Tim R for their contributions towards the website.
• Toby asked Craig if he could be aware of the National dates when setting the dates for the Summer Championships,this was noted and of course,agreed.

Re-election of committee:
Proposed Seconded
• Chairman—Tim King Paul Bellinger Toby Manser
• Treasurer---Tim King Paul Bellinger Julian Page
• Secretary---Paul Bellinger Tim king Darren Evans
• On Road—Craig Woods Paul Bellinger Ryk Pryke
• Maintainence---Simon Woods Tim King Ryk Pryke
• Membership-Vince Graver Tim King Darren Evans
• Nitro-Peter Lague Dave Wayland Ryk Pryke

Any other business:
• Toby Manser and his wife asked about the possibility of having a’removeable’ sign of some description that could be located in such a way that the A12 traffic would see it.A whole meeting discussion took place with the outcome being that the committee would discuss at their next meeting and lokk at possible solutions and costs.It was noted that Mrs Manser offered a contact of hers forward for production of such a banner.
• Advertising in Colchester,a discussion took place regarding this subject.It was decided that firstly CW would prepare a poster that hopefully A1’s would put in their window.And then maybe a smaller poster that could be distributed to local schools and places where clubs are held,noticeboards etc.
• Darren Evans asked if there was any possibility of racing indoors next winter.Tim replied that at the current time it wasn’t really viable due to the lack of venues ,costs and logistics of the getting any such track markings to and from such a venue.It was asked for people to enquire on the clubs behalf if they found a venue which they thought may be viable.

• The prizegiving of trophies for the 2008 championships was then carried out.

• The raffle was then drawn.

• Tim Closed the AGM by thanking everyone for attending and good luck to all for the coming year.

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